[ Manager of Office and Guest Services ]

The Manager of Office and Guest Services oversees the maintenance and management of our facilities and reception team to ensure a safe, efficient, and productive work environment.

Responsibilities: 

  • Overseeing the maintenance and management of the firm’s office space including the planning, coordination, and execution of all building operations, maintenance activities, facility improvement projects, and office services
  • Coordinating maintenance schedules, procedures, and protocols to ensure optimal functioning of all facilities
  • Coordinating repairs, renovations, and equipment installations as needed, ensuring minimal disruption to daily operations
  • Overseeing office services, including mailroom operations, office supplies procurement, janitorial services, and other administrative functions
  • Managing relationships with vendors and service providers to ensure timely and cost-effective delivery of office services
  • Ensuring compliance with local, state, and federal regulations related to building codes, safety standards, and environmental regulations
  • Managing office buildouts, relocations, expansions, and consolidation of work areas, ensuring efficient use of space and resources in coordination with the Builders/Architects and sub-contractors of trades such as Mechanical, Electrical, Plumbing, Telecom, AV, Network, Security, HVAC, etc
  • Managing reception area operations, ensuring a professional and welcoming environment for visitors and employees
  • Supervising reception staff, providing guidance on guest services and administrative support
  • Supervising and mentor facilities staff, reception, contractors, and vendors, ensuring high-quality work and adherence to safety protocols
  • Coordinating across departments including IT, Administrative Support, to develop and maintain best reception and facilities best practices

Requirements:

  • Bachelor's degree
  • Proven experience in facilities management or a related field, with a strong understanding of building systems, maintenance, office services, and reception management
  • Excellent leadership, communication, and interpersonal skills
  • Proficiency in facility management software and MS Office Suite
  • Strong problem-solving abilities and attention to detail

This is an exempt position and the annual salary range for this role is $150,000 to $175,000 commensurate with experience. This salary range reflects estimated base salary.  Total cash compensation will be higher when factoring in year-end bonus and benefits.

If you are interested in applying for this position, please complete an application here.

Selendy Gay PLLC is an Equal Opportunity Employer