Practice Assistant

Practice Assistants provide administrative support to associates and partners. 

Responsibilities:

  • Act as the administrative point of contact between the attorneys and internal/external clients
  • Answer and respond to incoming calls on behalf of assigned attorney
  • Develop a strong understanding of assigned attorney’s habits, preferences, practice, clients, and workflow
  • Prepare, edit, and format correspondences, presentations, spreadsheets, memos, and other documents
  • Prepare labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations
  • Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
  • Order catering for meetings as necessary
  • Process and track vendor/client invoices in the Firm’s check request system and resolve any billing issues
  • Reconcile attorney Amex accounts on a weekly basis
  • Submit attorney expenses for reimbursements
  • Proofread and enter time entries in timekeeping system for assigned attorneys
  • Proofread and edit client bills monthly and assist in resolving billing issues
  • Prepare new vendor agreement forms and assemble required documentation
  • Maintain attorneys’ calendars by arranging and/or adjusting meetings, and providing reminders as necessary
  • Manage business contacts and development activities through Salesforce
  • Perform other administrative duties such as printing, copying, scanning, and filing documents
  • Pull news articles, convert to PDF, and circulate as needed
  • Assist with planning and executing internal and external events
  • Assist with special projects across various departments
  • Notarize necessary documents as needed
  • Provide backup support for other Assistants

Qualifications & Skills:

  • Bachelor’s degree preferred and at least one year of experience in an administrative role
  • Proficient in Microsoft Outlook suite
  • Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
  • Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing
  • Ability to work well independently, as well as effectively within a team
  • Ability to communicate clearly and concisely, both verbally and in writing
  • Strong research and analytical skills

 If you are interested in applying for this position please complete an application here.