Practice Assistant

Selendy & Gay seeks a motivated Practice Assistant to join our collaborative team.

Our Practice Assistants provide administrative support to associates and partners. Qualifications include: excellent written and oral communication skills; superb customer service orientation; a proactive work ethic; attention to detail; the ability to work well under pressure in a constantly changing legal environment; and the ability to work effectively and cohesively in a team-oriented environment.

Responsibilities:

  • Act as the administrative point of contact between the attorneys and internal/external clients.
  • Answer and respond to incoming calls on behalf of assigned attorneys.
  • Develop a strong understanding of assigned attorneys' habits, preferences, practice, clients, and workflow.
  • Prepare, edit, and format correspondences, presentations, spreadsheets, memos, and other documents.
  • Prepare labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations.
  • Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys.
  • Order catering for meetings as necessary.
  • Process and track vendor/client invoices in the Firm’s check request system and resolve any billing issues.
  • Reconcile attorney Amex accounts on a weekly basis.
  • Submit attorney expenses for reimbursements.
  • Proofread and enter time entries in timekeeping system for assigned attorneys.
  • Proofread and edit client bills monthly and assist in resolving billing issues.
  • Prepare new vendor agreement forms and assemble required documentation.
  • Maintain attorneys’ calendars by arranging and/or adjusting meetings, and providing reminders as necessary.
  • Manage business contacts and development activities through Salesforce.
  • Perform other administrative duties such as printing, copying, scanning, and filing documents.
  • Pull news articles, convert to PDF, and circulate as needed.
  • Assist with planning and executing internal and external events.
  • Assist with special projects across various departments.
  • Notarize necessary documents as needed.
  • Provide backup support for other Assistants.

Key Skills & Traits Needed:

  • Bachelor’s degree preferred and one year of experience in an administration role.
  • Proficient in Microsoft Outlook suite.
  • Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail.
  • Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing.
  • Ability to work well independently, as well as effectively within a team.
  • Ability to communicate clearly and concisely, both verbally and in writing.
  • Strong research and analytical skills.
  • Willingness to enthusiastically complete both high-level and low-level tasks.

How to Apply

Qualified applicants should submit a resume to staffrecruiting@selendygay.com.